Shift management software is revolutionizing the way shifts are being allocated to the employee. Instead of taking hours each week, the whole shift handover schedule can be arranged with just one click. Previous methods like spreadsheet or paper will seem enthusiastically inefficient. Each week the manager sets up the shift schedule. The manager can use the last schedule as the template to speed up the procedure. For each shift, the number of employees required, the start & end time of the change & the type of employee needed is needed. The employees can also enter what hours they are available to work during the week to ensure they are only allocated shifts that are suitable for them. The algorithm can also consider scheduling rules such as administering the minimum amount of working hours to the employee.
Most employee shift handover scheduling software is web-based nowadays. This has the great benefit that the shift schedule can now be available from outside of the workplace. In fact, employee schedules can be seen from the internet-connected computer. Moreover, the shift schedule can be managed completely independently of the shift manager. If an employee can no longer make the shift, they can put it up for transfer. Another appropriate employee can have this shift transferred to them if they decide they want to work extra hours.
Additionally, the web-based system can be used by employees to indicate the shifts they want when the next schedule is made. The system will then try to allocate this shift to the employee. If the employee gets the changes that they have requested, they are more likely to feel satisfied with the schedule since it is possible for them to indicate which changes they have to prefer. The shift tracker app allows managers to generate work schedules each week automatically. Here are some top reasons your business needs the shift tracker app:
Automate shift allocation – If you are still preparing the shift management manually, you will know how tedious & time-consuming this procedure can be. To ensure that all your employees have an adequate amount of shifts & that they are at suitable times can be an impossible task. Though, there is now shift planner software available which can automate this task for you. You can get on with essentially running your business!
Easy Shift Transfers – Moreover, if the employee can’t make the shift, they can make it available for transfer to some other employees. If the employee indicates they want to work with the change, it can be transferred upon approval of the manager.
Employees can simply see when they are next working – Most shift planner software is web-based which means employees can log in from the internet-connected computer. The shift schedule can be viewed with ease – there is no panic if they lose a piece of paper they are given. It also means they don’t have to go to work during business hours & phone their boss.
Manage Holidays – Each employee can be allocated a certain amount of days off per year. They can then add requests in the employee system for which days they wish to take off. If the shift manager approves, the employee is inevitably removed from the schedule. If they have already taken the maximum amount of days off, they can’t request anymore.
Employee request shifts – Since the employee management system is now web-based & computerized, some features are available that were not possible before. For instance, the employees can indicate which shift they wish to work. The algorithm will try to allocate this shift to them when the next schedule is generated. If multiple employees request the same change, an employee with the highest ranking will get a chance.
In some workplaces, the schedule rota can frequently change. This can cause employees to be late and miss shifts since they forget the growth they are working. Hence the shift planner software can remind the employee a couple of hours before their next change begins by sending a text message or email. This has been found to reduce the amount of missed shifts or late arrivals dramatically. Some shift scheduling software can also remind the employee of their change a couple of hours before it is scheduled to begin. This can be done either via text message or email. Shift managers have found this dramatically reduces the amount of missed or late shifts. In addition, modern shift scheduling software allows employees to add a request for what modifications they would like to be allocated. If more employees than required for that shift apply, the employees with the highest ranking will get the change. Since employees are now actively involved in the modifications they are given, they are a lot more satisfied with the end result.
In conclusion, the benefits of shift planner software are abundant. The shift management software can save time with automatic shift allocation. The business’s employees will be happier since they are only assigned shifts when they are available and are able to choose when they wish to work.