Often a large number of data is taken in hard copies and these data is required to be digitized so that they can be stored effectively, searched online and electronically edited. Many a time we require transferring the data to a system or a network so that they can be maintained efficiently for future reference or use. Many business organizations, educational institutions and even individuals need to store and maintain important data on the computer so that those data can be used effectively when need be.
Copying to computer by scanning
One of the most common ways of transferring hardcopy documents to the computer is by scanning itand reading it using OCR software like www.ocrgeek.com. But these scan copies are stored in the form of images and the documents cannot be edited and even if these copies are put online they would not be found on search as these are images and the texts are not recognized by the system. Also the hand written texts may not also appear clearly on the scanned copies either. Thus it might also get difficult to decipher the texts when transferred to the computer by scanning. Physically transferring all the handwritten data might result in errors but scanning the documents directly means storing the original data straight away into the computer, so that there is no typing error. You can scan the files in PDF and then also convert them using SodaPDF’s to excel.
Optical Character Recognition Software
The OCR or the Optical Character Recognition is software that converts the texts on the images or the scan copies into editable texts so that these texts can be edited for better understanding and can be recognized by the system as well. The OCR software makes the documents searchable on the internet by digitally converting it. By merely scanning the document and then digitalize the texts on it, one can save a lot of time. The OCR Geek is a website where one can convert texts from the scanned documents into digitally editable texts easily with just a few steps. There is absolutely no requirement for downloading the software and one can get the work done for absolutely free.
One also doesn’t need to register with the site to avail these services as well. If need be one can also use the OCR software to preserve the entire page layout. A document might have images on it and converting the document into searchable PDF or DjvU documents on the OCR Geek would allow one to turn the texts searchable and editable without changing the layout.